The guide for creating hybrid events by 2022 (with examples) |
At one time when we had on-site events ... till COVID-19 hit. Many businesses and event creators struggle to design their events online.
Even though virtual events can provide many advantages, many people believe that they're not getting one of the main benefits of meeting face-to face. It's true that trying to recreate each element of an actual event in an online environment doesn't work that effectively.
The answer? Hybrid Events!
Hybrid-style events integrate in-person and online experiences. They provide participants and event organizers with many options that are easily transformed to create different kinds of events. How cool is that?
Explore ways you can make an amazing multi-faceted celebration.
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What exactly does it mean by hybrid events?
The benefits of events that are hybrid
It is possible to record HTML0
11 ways to make stunning hybrid events
2. Utilize virtual technology to encourage in-person
3. Bring your live members virtual
4. Bring your virtual members live
5. You can find plenty of space for networking
6. Make discussion topics for the members of the community.
9. Find out what your needs are in terms of technology
10. Tests, tests, test, testing
11. Select your preferred platform
What exactly is a hybrid?
The most important thing to remember is. An event that is hybrid allows attendees to join the event on-line or in person, or some combination of both. This is an excellent blend of both.
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The benefits of hybrid events
Let's take a look at the advantages of hybrid events and how it could be the ideal option you offer your guests!
Simple
More than ever before is it possible to organize events that are hybrid due technological advances. Hybrid platforms allow event organizers to create and organize incredible events which connect via software. Hybrid platforms that are most efficient are equipped with innovative features for creating an event that has both live and virtual events seamlessly.
Flexibility
If you are hosting an event that is hybrid you can customize it. You can provide guests with a completely new experience personalized according to your preferences. There are many event hybrid platforms offering a range of options to engage with guests and offer them greater flexibility in how they want to engage, such as using online chats like questions and answers, voice chats, polls, surveys and more.
Hybrids are a great option to everyone since they allow attendees the option of choosing how they arrive. In the case of people who arrive on the spot, a hybrid event lets attendees leave the venue for a while but still be connected to the internet.
If you frequently travel, have hectic schedules, or simply don't have the money to attend the event in person, it gives them the chance to participate virtually.
Price
Regarding the versatility that hybrid meetings offer, they also permit you to adjust your prices to suit your needs. As an example, you could charge $100 for attendees who are in person and $20 for virtual attendees. Of course, there's an upper limit on the number of tickets you are able to sell to people attending the live show due to the limitations on the capacity of the venue. However, it is still possible to offer unlimited tickets to the online part.
In essence, you are able to sell two different products at one event! It is possible to offer packages or bundles (e.g. the possibility of purchasing four tickets instead of three tickets, or, for those who purchase the electronic version of an event ticket and have the access to your online community for without cost.) The possibilities are endless! of infinite possibilities!
Keep the connection alive
The connections and energy will not end after the event is over. The event brought together people that were delighted by your event. It was a truly memorable event.
How do you maintain these connections with the help of an online community? A community can help users keep their connections alive and also create new ones. They can also be provided with many new possibilities (both personal and professional). Members are able to communicate between themselves, with each other, with the content you provide, as well as your organization. They'll also be the first to hear about when the next time you'll be hosting an event And they'll be enthusiastic!
Can be recorded
If registrants aren't able to go to your event due to unwell, have to work late or decide to take a break after a lengthy working week, it's possible to give them the opportunity to have a great time at your event.
With the help of powerful multi-platforms for events, it's easy to make videos of your event and allow participants to access. This allows them to watch the event again on their own schedule.
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How to create amazing hybrid events
We've now gone over the reason that hybrid events are beneficial Let's take a look at the steps to build one!
1. Choose your preferred mixture
The first decision is to figure out how you can mix the real and the virtual elements. Each individual experience excellent, yet combine it, giving all attendees the most pleasant enjoyment. For example, you can efficiently combine in-person and virtual attendees in breakout sessions. Also, in the initial stages of your conference, it's possible for everyone who is presence (virtual as well as in person) participate in a poll.
Consider also the ways your guests on virtual tours can gain access to, for instance, an on-site keynote speaker after they've registered an address.
Create a sense of connection and engagement for everyone. You don't want anyone feeling as if they've been handed the wrong end of the stick , or not feeling that the event satisfied their needs.
2. Make use of virtual media to help promote your in-person events
If you're looking to spread the word about your special event, then it is necessary to make it known. How about using your online website to announce not only the internet-based element of the event , but also the physical aspect? Use social media to your advantage. Create content to promote your event using pictures, words or even video content for promotion reasons. Use social media or even begin a website or YouTube channel that tells your experience to increase your audience, and make sure you promote the occasion to the greatest amount of people able to.
If you're advertising a course or ebook, a webinar, or perhaps an event, if they are impressed by you and your ideas, they are more likely to buy whatever that they are offered by you.
However, don't need to spend ALL your energy and time on social media. There's no need for millions (or even hundreds of thousands) of followers to advertise your event as a hybrid. It doesn't require a celebrity such as Oprah to get noticed. It's all you have to do is make a picture and get your followers to be excited!
Another method to promote via the web is to establish an online group. The power of being a part of a community is because we are wired as social creatures that seek connections.
The joy in the purpose, energy, and motivation of being part of something bigger than you and striving for the same goals as well as enhancing capabilities the quality of life. It's also a secure place where participants may feel at risk in the face of challenges and come up with solutions. Communities can be a fantastic venue to showcase the event as your participants trust your organization (plus they're the primary supporter and are delighted with what you have to offer ).
3. Bring your live members virtual
Did you remember when we talked about mixing the physical aspects of your business along with the internet component? This is the time to think about ways of getting people who are sitting in your living spaces to be engaged.
In between your presentations, ask your present participants to answer your questions live on voting platforms (e.g. Slido). It is possible to use questions to break the ice (getting everybody warmed-up to the event) Present them using several fun games throughout the evening and gather comments after the event. The goal is to create interaction and dialogue between the guests you host and yourself.
When the event takes place, it is possible to invite guests on the spot to chat on the internet. In this way, they'll be able to communicate their thoughts, be connected with one another via online attendees and also answer the questions that they have via chat.
You can, of course you can have a portion of your event held on the internet. There is a chance that guests who are invited to present don't have the ability to be present in personand may be able to speak via the web. This means that you could be able to host a guest presenter and/or lecture, or even a lecture all via the internet!
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4. Live-stream your virtual members
Just as you want to get your in-person attendees on the internet, you'll want to reverse the process and bring the virtual participants online. However, this doesn't mean you should get the members present in the flesh (because that would be counterproductive to the purpose) however, you must ensure that they engage by engaging in streamed live content to make them feel as if they're part of the group discussion!
How? Utilize live streaming for your benefit regardless of whether you use it for main stage events, such as presentations, keynotes, or even talks delivered by a person known to the world. The livestreaming option can be employed in smaller events like online sessions, workshops, discussion session, or webinars.
Like your real guests, attendees from virtual venues are able to answer questions and interact during live questions and responses that provide you with the chance to expand conversations and interact. If you're a planner, it is important to ensure that virtual attendees receive the same amount of weight and importance throughout the conference as the questions of attendees in person.
You might consider having an emcee, or host in your virtual audience . They can recap the most important moments and alert virtual attendees to the next event. It is possible to capture and broadcast the event live in order to let viewers feel like they're actually in the room.
5. You can find plenty of space for networking
Give virtual guests the opportunity to interact with the keynote speaker to ensure that there's plenty of time in your speaker's schedules to allow them to interact to the crowd.
Consider blocking off time throughout the event (and even add in additional time) for you to network. To facilitate this, you could consider having dedicated rooms (both in person and on the internet) to facilitate networking. Participants can be asked to remove their names, the title of their job, as well as their Twitter handles and some other information about themselves in an online chat in order to build connections.
6. Discuss topics for discussion in the community
When it comes to having places in which members both online and living are able to communicate the best place for this would be within your online community! This can be beneficial for any attendee regardless of whether they're at their living room or the actual world.
There are some interesting and intriguing questions you can ask your guests
- What's the biggest challenge you're facing right now?
- What is an amazing result for you?
- What's your one-word concept for 2022?
- What is it that drives you most?
- If you were able to wave the magical wand of your choice and make an additional an hour from your working day, what would you do with the time?
- What's the most stunning spot you've been to?
- Which achievement do you feel the most proud of?
Based on interests of the participants, it is possible to create various subgroups in your online community. Additionally, you can utilize different kinds of content that can attract members to such groups. Examples include:
- Surveys (e.g. "What percentage of your time do you spend on being well-organized and reviewing your goals ?")
- Fill-in-the-blank questions (e.g. "The principal reason why I'm involved in network-based activities is because of _____," or "I never go out without _____ ")
- Use word-limits to ask questions. (e.g. "What's the first word that you'd like people to be thinking of when they look at your brand ?")
- Ask questions with time constraints (e.g. "Based on your experiences in the past from this particular event Tell us what you're planning to accomplish in the near future?")
The key thing is to ask questions that will make your participants think and stay engaged.
You can get this guide to 1,000 discussion questions for free of charge on the Mighty Community!
7. Keep the faith even after
Once the event is finished, you are able to continue the fun! The enthusiasm, the energy, the sharing, the energy and the fun can keep in the air. There's a lot you can achieve to ensure the viability of your group.
Here are some great ways to sustain with the pace:
- Make sure that members are in the spotlight This could happen through an online interview with multiple members (panel discussion). For an entire group of coaches, you could ask them "What's the most efficient method to get new customers? ?"
- Write down the members' experience. Invite them every week to discuss their thoughts and the things they've achieved. Naturally, members will be thrilled to hear your thoughts, however, they'll also enjoy to hear stories shared by each other.
- Create a live event It could be an event, a demonstration of webinars, workshops, or even thought direction.
- Create a weekly challenge.
- Organise a book or podcast event that's related to the needs of your audience.
The benefit of keeping the hype is that you get to create anticipation for the next event that is hybrid and virtual!
8. Offer more options for content
A different way to keep your clients engaged is to give them a variety of materials. So long as they're familiar with your brand, it will be that it will be much easier to offer them additional products and services in the future.
Here are some ideas for what you can cost to:
- Members (great opportunity to establish a community as well as an online platform for members to communicate with one other)
- Video recordings
- Livestreams
- Discussion boards, blogs, polls, and surveys
- Digital downloads (PDFs, audio files, ebooks and customized templates)
Additionally, it is possible to convert your hybrid sessions into mastermind groups and other events. There is the option of using audio recordings of your sessions (e.g. speakers) in addition to recordings of stories and experiences of other attendees as well and turn it into content of value that's charged separately.
There are a variety of possibilities to vary your content, and charging for the content. You can even offer members that attended your hybrid events discounts on your online course or an ebook. Remember that this is a marathon not an event that is a sprint. As you learn about the people you've got and their preferences, you can edit the content to suit them.
9. Make sure you know what technology you require
Your event's hybrid needs to be able to run smoothly. It is crucial that you have all the necessary technology put in place (like audio and video streaming ).
Here's a list of items to consider:
- Audio recording: ensure that the audio recorded is crisp and clear. Additionally, it is important for both audio and video recordings to sync up.
- Microphones Your attendees don't want to have to work hard to understand your guests' conversations So make sure that your microphones function in top in good condition and have been wired (whether they're their own or connected).
- Quality of video: make sure to use equipment that has high resolution. Don't settle for low-quality video that is difficult to make clear while streaming or recording your attendees.
- Applications for engagement (e.g. Slido) be sure to include user-friendly applications (this is crucial for those who might not have the technical skills) with rich interactions and functions for engagement.
- Apps for community (e.g. ) make sure that you've created an area for community interaction where attendees can go to meet one another and share their experiences, as well as establish connections (before an event throughout, and after the occasion).
- To track registrations, it is possible to use registration software or ticketing program. It ensures that all information can be accessed from one location.
10. Test tests, test and test
After you have decided on the technology and tools you need for your event, it's now time to check your equipment and applications! One of the things you'd like to see to happen at your event is something (on technical aspects) to go wrong that could easily be eliminated.
It is recommended that you conduct an experiment using your hybrid event several days before the ceremony to make sure everything is in order and give your security. Be sure to are able to test two people, both online and in person. In this way, you'll be certain the video quality is up to the standards you're looking for, and that the PowerPoint presentation you created is working, the attendees are able to use any app, and the audio quality is crisp -You don't want the speakers to get dull or even inaudible.
No matter what equipment you're using, be sure your participants and guests feel at ease with it. If there's a problem in the course of your event, you can easily solve your issue. Since you'll be pulled in numerous directions during the event's hybrid nature it's an excellent idea to seek help- whether from friends or experts (e.g. videographer) to ensure that the event goes off without a hitch and allow you to focus only on the main thing ... the attendees.
11. Choose your platform
The next thing to do is choose the right platform to use. Let's look at 4 options quick.
is an all-in-one platform that gives creators an array of native features and the tools to create appealing and captivating material. It provides excellent online course options that integrate seamlessly with community memberships, communities and memberships and hybrid virtual events.
These are just a few other advantages to choosing for your hybrid celebration:
- Make simple-to-use RSVP announcements.
- Create interactive discussions boards and polls, as well as Q&As.
- Write articles, live stream on Your Mighty Network, and upload videos that you have recorded.
- Send direct messages to the people attending the event. Make sure to set reminders in place, to ensure that everyone is aware of the deadline for anything.
- The capability to connect can be accessed via an extensive native mobile app (available both Android and iOS). Ideal for those making use of the app to complement their personal experience in person or for their primary method to participate with a complete digital experience. It will not be compromising in high-quality.
An HTML0 Mighty Network gives you the best of both worlds in combining connectivity and information to your event in a hybrid format. It also offers the potential of expanding your event to a flourishing member-based site, community, series of online training courses and many more!
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Accelevents
Accelevents is a event management platform featuring robust functions where it is possible to host your hybrid events. It's an affordable solution (their beginning pack for hosting a single event costs 500 dollars for each event, or unlimited events for $125/month, which is billed annually) intended specifically for medium to large companies.
Accelevents lets businesses embed live streaming into their events, offer an interactive live polling feature, as well as Q&As. make interactive booths for exposgreat to auction.
Although this platform for events advertises its capacity to create connections among attendees with extravagant features such as AI-based matchmaking but there's really an inability for participants to keep in touch after the event has ended.
Hopin
Although this hybrid platform events has only been made available in recent years, it's an excellent alternative for the new and price-conscious planner who would like to offer the traditional conference experience. Through Hopin organizers are able to create various types of tickets, make use of the central registration system of Hopin which is accessible to both on-line and in person attendees, and make use of their tools for marketing via emails. Hopin offers plenty of opportunities for attendees to connect throughout the conference (connection tools, roundtables online break-out sessions with groups as well as other options ).
Hopin is intent on replicating the feel of an actual event which means it's losing a lot aspects which make it distinct. The platform's price is reasonable amounts but they also retain a certain percentage of the ticket's commissions (even in their "starter" package , they also pay an additional 7% of commissions, on top of the monthly payments of $99 per month, which are billed each year ).
If you'd like to see the possibility of hosting a hybrid event you can try a complimentary trial (although it is important to remember that the event length is limited to 2 hours ). You will receive 100 registrants as well as 15% of the ticket commission).
vFairs
vFairs is a efficient hybrid event platform that caters for large universities and corporations to host conferences, workshops along with trade fairs, and much more. The platform lets you live stream live footage from the event to your web-based viewers, provides a fully immersive virtual space, and permits participants to communicate with both in-person and virtual attendees with text chat and audio/video conference calls. vFairs has an app available for mobile devices where participants are able to check in at the event, interact with fellow attendees and engage with exhibitor booths.
The only thing vFairs doesn't have that is as user-friendly , is the experience. The platform's users have reported that it offers limited customization options and integrations may not be as smooth.
In general the hybrid platform can be useful for businesses with a substantial quantity of employees.
Hybrid event examples
After we've gone over the basics of hosting a hybrid event Take a look at the examples! The two instances above were initially focused on events held that were held in person prior to the outbreak, changed to online events in the course of and are currently offering a hybrid experience.
The Outwild Hub
Outwild Hub Outwild Hub is a social website that has an annual membership fee that's cost-effective and has event programs for individuals who wish to make outdoors an integral aspect of their lives. Outwild Hub is a social network that Outwild Hub has an online community, as well as online and offline activities.
- What they have to provide: Outwild Hub members get access to the Outwild Hub online community, as well as an annual speaker series, workshops series and the first access to events in person. Outwild Hub hosts a variety of events. Outwild Hub also hosts online activities (community gatherings, workshops, keynote presentations). They effortlessly connect events in person online by offering recording of the event.
- Anyone looking to spend longer outdoors however, they aren't sure how to do. It is for those who wish to make significant lifestyle changes. It also helps those who moved during the epidemic to make new acquaintances as well as enjoy the great outdoor space together.
Inside the Line
"In the Cut" It's an online community open to BIPOC designers who want for a way to get into the film and TV sectors (just like the show's host Rae Benjamin, had gone to full-time graphic design to becoming a script coordinator for "The The Witcher").
They offer a Screenwriters who are in the process of becoming screenwriters. They can connect to find jobs and mentoring opportunities and also receive guidance and tips for filmmaking. It's a space where creatives come together to design virtual writing rooms. It also permits users access throughout the year to webinar replays (for extra cost) and online training courses and even in-person writing retreats.
Who should be a part of: BIPOC creatives who want to work as a screenwriter Hollywood. Anyone who has been successful in obtaining entry-level jobs however don't know what to do next into a more lucrative job. The events are authentic and accessible to help people understand the industry of entertainment.
Conclusion
We hope you're feeling inspired and are ready to host your next event using the right mix of hybrids after you've learned the advantages of hybrid events , as well as how to run one, and the essentials you'll need to be successful.
What do you really need ... even though we covered several event platforms that offer the best combination of cost, customization and functions for people who attend online or in person. It is available absolutely free!
Begin to build your community for events today!
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